Tamkang University 2027-2028 Overseas Compatriot Students and Students from Hong Kong and Macao 1st round Application of Individual Admission
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Notification of the Collection, Processing and Use of Personal Information of Tamkang University Admission Examination
In the event that Tamkang University (hereinafter referred to as the “University”) needs to collect, process or use your personal information (based on minimum requirements without handling unnecessary personal information) for the purpose of admission, examination affairs execution, public notice posting, information (communication) and database management, statistical analysis, student data management after admission and any other related or necessary purpose, such collection, processing or use will be conducted in adherence to the following principles by upholding your rights and in good faith. In accordance with Articles 8 and 9 of the Personal Data Protection Act (hereinafter referred to as the Personal Data Protection Act), we hereby inform you of the following: please make sure that you carefully read all of the contents in this notification (If you are underage, please notify your legal representative or custodian of the following details).
- Name of the institution: Tamkang University (hereafter referred to as the University).
- Purpose of collecting personal information:
The personal information is collected exclusively for the purposes of executing examination affairs of college entrance exam related to the (036) Deposits and Remittance, (134) Examination affairs (including public name list), (135)providing information (communication) services concerning examination results, recruitment, distribution, use of certificate, information (communication) and (136) database management, (157) investigation and statistical, research analysis, (158) student (staff) (including graduate and dropout students) data management, (159) academic research and any other task which is necessary for the completion of the college entrance examination or any other purpose consented by the examination candidate.
- Method of collecting personal information:
(1) Direct collection of your personal information by the University, e.g. personal information of candidates sent by candidates in person, or acquired through postal mail or the registration made on the Internet
(2) Indirect collection of your personal data by the University through specializing institutes (e.g. College Entrance Examination Center and Testing Center for Technological and Vocational Education), research institutes or schools (e.g. universities, senior high schools and vocational high schools).
- Categories of personal information:
The personal information of candidates collected by the University is the information required for the two categories of examination affairs: basic data, and special personal information specified in Article 6 of the Personal Data Protection Act. Basic information:
Personal information categories, such as (C001) individual identifier:, (C002) financial condition identifier, (C003) identifier within government information, (C011) personal profile, (C021) family status, (C033) resident certificate in the case of immigrant, (C038) occupations, (C039) licenses or other permits, (C051) school records and (C052) qualifications or records, (C054) occupational forte, (C056) publications, (C057) students (participants), examination participation records, (C061) current status of being employed, (C062) course of employment, (C063) course of employment departure, (C064) work experience, (C072) training records, (C093) financial transactions which entail name, number of national identification card (including resident certificate) or passport, date of birth, photo, gender, education information, emergency contact person, resident address, email address, contact information, fund transfer account (to provide refund), education qualification, professional technique, job title, job description, period of employment, past jobs, service record, military service record, certificates of low income data and lower middle-income data.
(1) Special Personal Information:
In addition to the above information, (C111) health records and (C057) examinee records of special personal information will be collected in the case of the application for special need service of special examination arrangements by candidates (disabled candidates, candidates suffering from sudden injury or illness).
- Processing and use of personal information:
(1) The period within which the personal data can be used:
Unless otherwise stipulated by the law or the central competent authority in respect of the retention period of personal information obtained from the holding of examination, the retention period of the personal information by the University shall be the time required for the above purposes for collection to be fulfilled.
(2) The area where the personal information is used:
The Taiwan area (including Penghu, Kinmen and Matsu), Overseas Missions of the Ministry of Foreign Affairs of the Republic of China (Taiwan), University Entrance Committee For Overseas Compatriot Students, Ministry of Education, Republic of China (Taiwan), National Immigration Agency, Republic of China (Taiwan), Overseas Community Affairs Council, Republic of China (Taiwan), or the regions agreed or authorized by you for information processing and use.
(3) Object of the use of personal information:
Those that are eligible to use the personal information shall be extended to respective units of the University, University Entrance Committee For Overseas Compatriot Students, Ministry of Education, Republic of China (Taiwan), National Immigration Agency, Republic of China (Taiwan), Overseas Community Affairs Council, Republic of China (Taiwan). The health records of examinees who apply for special examination arrangements shall be used exclusively by the University for the purpose of providing examination services and may not be used for any other purpose.
(4) Methods of using the personal information:
Methods including send written materials, emails, text messages, phone calls and other necessary methods which are required for the execution of examination affairs, admission, reporting to the University, verification, registration, management of new students by the University, contact with candidates (parents, guardians), disclosure required to ensure the integrity of examination affairs (public notice posting), academic research and any other method which is required for the above collection purposes.
- Candidates may request to inquire, review or make duplications of the personal information, supplement or correct the personal information, request to discontinue collection, processing or use of personal information and request to delete the personal information according to the Personal Information Protection Act. When exercising the above right, a candidate shall submit application after his/her identity has been verified in accordance with the regulations of this university. If an application is made by an entrusted person, a letter of authorization shall be submitted together with the identification document of the entrusted person for verification. However, it is not limited to the circumstance where the University is obligated by law to preserve the information, keep it confidential and ensure its integrity.
If an applicant fails to meet the above requirements, the University may request the applicant to provide supplementary information in order to proceed with the application.
- All candidates shall make sure that the personal information provided is true and accurate. If any personal information of a candidate is untrue or to be modified, the candidate shall promptly submit the relevant supporting document to the University for such correction.
- Please be reminded that a candidate’s failure to provide true and complete personal information may lead to his or her inability to register for the examination or to be contacted during emergency, or the failed delivery of examination results, which will adversely affect the candidate’s participation in the examination, the subsequent examination affairs and the candidate’s receiving of examination services.
- The University may provide personal information or the relevant information according to the law or upon the request by the central competent authority or the judicial authority.
- Some of the University’s websites will record user’ IP address, using time, browser, browse and clicked data, etc. The records will only be used as the reference for the University’s management and improvement of its website service.